Discover Safe Ways to Deliver Important Documents

By Ava Brown, December 10, 2020

From sounds, cave drawings, languages, all the way to delivery and today’s advanced messaging applications – being the social creatures we are, we have been always seeking better ways to share information. However, when it comes to correspondence, nothing beats the good old hand delivery. For some, this may be because sending mail in an envelope reminds them of simpler times, or because of the romantic and nostalgic feelings of receiving something in a mail box.

But when it comes to businesses, mailing sensitive information is definitely best done in hard copies. And more importantly, for some businesses, simple things like convenient, reliable document envelopes might not only save you money, protecting you from shipping things again and again but also help you make a name for yourself.

Safe Delivery of Documents and Accurate Delivery of Goods

There is certain information that needs to be protected when you are running a business, especially if you’re sending important documents, sensitive information or invoices to clients or employees. Mailing paper via the post is still one pretty foolproof method to exchange documents in the most secure way. And this is where a quality reliable document envelope is the best solution.

Envelopes come in many different forms, but there is no better alternative than document enclosed envelopes for protecting your files during transport, and for assuring accurate and timely delivery of your business’ goods. These so-called doculopes or invoice envelopes might even be crucial for businesses that sell different items over the internet and ship them across the globe because, in this day and age, delivery problems can affect sales very negatively.

Doculopes are versatile and very useful. They are made in different dimensions, from different materials and they are very convenient to use. The way they are designed, allows you to insert your documents easily. They feature a very effective closure that keeps the files safe from falling out, and that can also be very easily opened, without cutting or opening the envelope by force. Furthermore, it features a clear side, that provides a readable space for delivery information, or for holding an invoice, in a safe way, which is why they are often used to accompany package deliveries, small or large.

Document enclosed envelopes might seem pricy at first glance, but, being such a safe way to enclose your files, and such a big help for accurate delivery of goods, they are in fact very cost-effective. By keeping your documents safe, and assuring the safe delivery of goods, in the long run it can save you a lot of money.

Note: One thing to keep in mind with hard copies, is that letters can sometimes be lost in transport. For this reason, if the documents in question are of sensitive nature – contracts, invoices, other files with important information…, you should make sure you have a copy for yourself, to ensure that you wouldn’t lose information. Apart from keeping hard copies, you could also scan your documents and keep them as images or PDF files on a secure computer or hard drive.

Problems with Sending Important Documents via Email

For businesses that don’t ship out packages, doculopes are still the safest way to deliver documents. One of the reasons business people list why it is safer to send documents via conventional mail is because all the things that might be lurking over the internet, such as malware or hackers. Though email services are becoming better and better at protecting your data, malware also becomes more and more advanced. This means that if your information is very sensitive, you can never be too sure, so you should be careful with what you are sending over the internet.

But regardless of all of this, in the last decades sending documents via email has become a very common practice. It’s faster and it’s much easier. And, while obviously emails and other applications that allow for message and document exchange are great for fast correspondence, when you have to send something sensitive or very important, you should go with the more reliable way – hand delivery. That is because when it comes to more important and sensitive data, using the post protects you against having crucial and sensitive data lost or stolen.

Note: If you don’t have a choice but to send important documents via email, you should make sure that your files are encrypted. The good news is that there are many tools you can use for this purpose. Amongst other things, you could also password protect them, so when they get to the recipient, they could use it to open them. However, never send the password within the email – because that would contradict the objective of the encryption.